Display Board Delivery and Setup Edinburgh
Organising an event involves more than simply hiring equipment. Reliable transport, careful positioning and safe installation are essential to ensure everything runs smoothly on the day.
This guide explains how our display board delivery and setup service works in Edinburgh, and what you can expect when hiring poster and exhibition panels from Pegasus Sound and Light.
If you are looking for hire options, visit our main page for:
Poster Board Hire Edinburgh
Professional Delivery Across Edinburgh
We provide scheduled delivery of display boards to venues throughout Edinburgh and surrounding areas.
This includes:
- Hotels
- Conference centres
- University buildings
- Schools and colleges
- Community halls
- Corporate offices
Delivery times are agreed in advance to match your venue access window. We understand that many venues operate strict loading times and limited access periods, particularly during academic or corporate events.
Our team arrives with all required components and assembles the boards on site.
How Display Board Installation Works
Display board installation is carried out by experienced technicians.
The process typically includes:
- Unloading and positioning panels in the agreed area
- Assembling and linking modular boards
- Checking stability and alignment
- Adjusting spacing to allow safe walkways
- Final layout confirmation with the organiser
We work from floor plans where available, ensuring correct quantities and logical traffic flow.
For exhibition focused events, you may also wish to see:
Exhibition Display Boards Edinburgh
Safe Spacing and Layout Considerations
When planning display board delivery and setup in Edinburgh, layout is critical.
We consider:
- Delegate movement
- Fire exit access
- Accessibility requirements
- Double sided versus single sided display
- Room dimensions
For conference poster sessions, structured row layouts are often recommended.
For school open evenings, zoned subject areas may work better.
For corporate consultations, segmented display sections can improve visitor flow.
If you are organising a poster session event, see:
Conference Poster Board Hire Edinburgh
Working Within Venue Restrictions
Many Edinburgh venues have:
- Fixed loading bays
- Lift access only
- Strict installation deadlines
- Noise restrictions during setup
Our team is experienced in working within these constraints and coordinating with venue management where required.
This reduces stress for event organisers and ensures display panels are installed on time.
Collection After Your Event
After your event finishes, we return at the agreed time to dismantle and remove all display boards.
Collection includes:
- Safe disassembly
- Efficient removal
- Careful loading
- Leaving the venue clear and tidy
We aim to minimise disruption, particularly in schools and multi use venues that may have events immediately following yours.
For education events, you may find this page helpful:
School Display Board Hire Edinburgh
Why Professional Installation Matters
While display boards may appear simple, improper setup can lead to:
- Unstable panels
- Poor alignment
- Inadequate walkway spacing
- Last minute delays
Professional display board installation ensures:
- Safe and stable presentation
- Consistent layout
- Efficient use of space
- Peace of mind for organisers
For business and stakeholder events, see:
Corporate Display Board Hire Edinburgh
Planning Your Display Board Setup in Edinburgh
To ensure smooth delivery and installation, we recommend confirming:
- Venue name and address
- Access times
- Floor plans if available
- Number of boards required
- Whether double sided display is needed
If you are unsure about quantities or layout, our team can advise based on your event type and venue size.
Need Help Planning?
If you are in the early stages of organising an event and would like advice on display board delivery and setup in Edinburgh, contact Pegasus Sound and Light.
We regularly support conferences, exhibitions, school events and corporate functions across the city, providing reliable transport, professional installation and prompt collection.
For full hire options, return to:
https://www.pegasussoundandlight.co.uk/poster-board-hire-edinburgh/