What Is the Role of Event Production?

Behind every successful corporate event is a skilled production team making it all happen. From planning sound and lighting to managing live transitions, event production ensures your message is delivered clearly and confidently.

In this guide, we’ll explore the key roles within corporate event production in Edinburgh and how Pegasus Sound and Light supports your business event from start to finish.

What Is the Role of an Event Producer?

An event producer is responsible for overseeing the technical and creative delivery of a live event. They work closely with event organisers to understand the brief, design the technical setup, and manage the team who deliver it on the day.

An event producer’s responsibilities include:

• Designing AV, lighting, and staging layouts
• Coordinating crew and suppliers
• Managing technical rehearsals
• Calling cues during live events
• Troubleshooting issues under pressure

At Pegasus, our production team ensures your corporate event is not just functional, but impactful and professionally delivered.

What Does the Production Team Do in an Event?

The wider production team includes AV technicians, sound engineers, lighting operators, and staging crew. Together, they handle:

• Setup: installing microphones, projectors, screens, lighting and control systems
• Operation: running sound desks, video switchers, lighting consoles and live feeds
• On-site support: responding to last-minute changes or technical challenges
• De-rig: clearing down and packing up equipment safely and efficiently

Whether you’re running a conference at the EICC or a product launch in a hotel ballroom, this team makes sure everything works and works well.

What Is the Role of an Event Production Coordinator?

The production coordinator acts as the central contact between the client, venue, and production team. Their responsibilities include:

• Creating timelines and production schedules
• Communicating with suppliers and speakers
• Managing crew call times and logistics
• Confirming power, access, and venue requirements

Good production coordination is what makes complex event logistics feel effortless from the client’s side.

What Makes a Good Event Producer?

Great event producers combine technical knowledge with calm leadership. Key qualities include:

• Strong communication and time management
• Problem-solving under pressure
• Understanding of audio, lighting, and video systems
• Ability to coordinate people and technology smoothly
• Focus on client experience and event objectives

At Pegasus, our producers and coordinators are chosen for their professionalism, reliability and experience delivering events across Edinburgh and Scotland.

What’s the Difference Between Event Management and Event Production?

This question comes up often, and it’s an important one. Here’s the distinction:

	Event Management	Event Production
Focus	Planning and logistics	Technical delivery and live execution
Typical Tasks	Schedules, guest lists, catering, budget	AV setup, lighting control, stage management
Staff Roles	Event manager, assistants	Producers, AV crew, technicians

At larger events, both teams collaborate. If you’re managing your event in-house, Pegasus can provide production-only support that integrates with your planning.

Local Event Production Support You Can Rely On

Based in Edinburgh, Pegasus Sound and Light provides trusted event production services across Scotland. From venue walk-throughs to live show support, we offer flexible packages for corporate events of all sizes.